commit 71f2289b3138ed99eb52e47914abe4b7cb614fce
Author: Linus Nordberg <linus(a)nordberg.se>
Date: Sat Aug 18 01:00:23 2018 +0200
Add 12 meeting minutes and pgp signatures.
---
README.md | 1 +
minutes/TPI_Board_Meeting_Minutes-2016-07-14.txt | 87 ++++++++++++++++
...ing_Minutes-2016-07-14.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2016-08-15.txt | 98 ++++++++++++++++++
...ing_Minutes-2016-08-15.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2016-09-29_1.txt | 67 +++++++++++++
...g_Minutes-2016-09-29_1.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2016-09-29_2.txt | 79 +++++++++++++++
...g_Minutes-2016-09-29_2.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2016-12-05.txt | 107 ++++++++++++++++++++
...ing_Minutes-2016-12-05.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2017-05-11.txt | 68 +++++++++++++
...ing_Minutes-2017-05-11.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2017-09-12.txt | 24 +++++
...ing_Minutes-2017-09-12.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2017-10-12.txt | 109 +++++++++++++++++++++
...ing_Minutes-2017-10-12.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2017-12-18.txt | 34 +++++++
...ing_Minutes-2017-12-18.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2018-02-14.txt | 48 +++++++++
...ing_Minutes-2018-02-14.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2018-03-12.txt | 59 +++++++++++
...ing_Minutes-2018-03-12.txt.1E8BF34923291265.asc | 16 +++
minutes/TPI_Board_Meeting_Minutes-2018-04-16.txt | 20 ++++
...ing_Minutes-2018-04-16.txt.1E8BF34923291265.asc | 16 +++
25 files changed, 993 insertions(+)
diff --git a/README.md b/README.md
index bff607d..919407b 100644
--- a/README.md
+++ b/README.md
@@ -3,4 +3,5 @@ Tor Project Inc. documents:
* [Founding documents](corpdocs)
* [Policy documents](policies)
+* [Meeting minutes](minutes)
* [Job descriptions](jobdescs)
diff --git a/minutes/TPI_Board_Meeting_Minutes-2016-07-14.txt b/minutes/TPI_Board_Meeting_Minutes-2016-07-14.txt
new file mode 100644
index 0000000..a723cc9
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2016-07-14.txt
@@ -0,0 +1,87 @@
+Tor Board Meeting Minutes for July 14, 2016
+
+Phone/Video Conference Meeting called to order at 1:00 EDT/10:00 PDT
+
+Present: Shari Steele, Matt Blaze, Cindy Cohn, Megan Price, Bruce
+Schneier, Linus Nordberg, Biella Coleman
+
+1. Tor update from Executive Director
+
+- Shari provides an overview of the state or Tor, including budgetary
+ state of things, what she has accomplished since taking the position
+ of ED, and what is pending in the near future.
+
+2. Introductions
+
+- New board members introduce themselves.
+
+3. Discussion and Voting for Board Positions
+
+- Description of duties.
+
+- There is some confusion as to whether the Executive Director can be
+ the President. Cindy volunteers to inquire.
+
+- Biella self-nominates for Clerk, Bruce moves to accept, Matt
+ seconds. Unanimous vote.
+
+- Matt self-nominees for Chair, Megan moved and Bruce
+ seconded. Unanimous vote.
+
+- Cindy self-nominates for treasurer. Not sure who moved, Biella (and
+ believe others seconded) unanimous vote.
+
+RESOLVED: Clerk, Chair, and Treasurer positions have been
+filled. President position pending.
+
+4. Discussion of New TPI Policies
+
+- Shari had pre-circulated TPI Employee Communications Policy,
+ Harassment Prevention Policy, Internal Complaint Review Policy, and
+ Relationships Policy. The Board discussed the documents. Shari
+ explains the difference between TPI and the broader community
+ project. She provides an overview of the Community Council who are
+ working on their Community Code of conduct.
+
+Bruce Schneier leaves call
+
+5. Email Vote Procedure
+
+- Since most members of the board are unable to closely read the four
+ policy documents, Matt puts forward a motion to vote via email after
+ we had a chance to read them more closely. Cindy adds that we should
+ all include in our emails that we have consented to vote and since
+ Bruce is not there, he will be contacted to see if he was in favor
+ of this procedure. Everyone else is in favor.
+
+Meeting adjourned 14:52 EDT
+
+Minutes Addendum
+
+1. TPI Email Policy Vote
+
+- Shari sent the board the final four TPI policies for vote via email
+ on July 15, 2016. Bruce had been contacted and gave his consent to
+ move forward by email vote.
+
+- Everyone voted to allow for the vote and to approve the four
+ policies.
+
+RESOLVED: Board passes TPI Employee Communications Policy, Harassment
+Prevention Policy, Internal Complaint Review Policy, and Relationships
+Policy.
+
+2. President Position Discussed and Vote
+
+- Cindy confirmed via email on July 15, 2016 that Shari Steele can
+ assume the role of President of Tor even if she's not on the
+ board. She double checked with EFF's nonprofit attorney who
+ consulted with Massachusetts law.
+
+- Cindy moved to name Shari Steele as President of Tor. Matt consented
+ to an email vote, seconded, and voted in favor. Bruce, Megan, Cindy,
+ Biella consented to an email vote and voted in favor of the
+ motion. Linus consented to vote and abstained from voting since it
+ was unclear to him what the role of the president is.
+
+RESOLVED: Board elects Shari Steele as President.
diff --git a/minutes/TPI_Board_Meeting_Minutes-2016-07-14.txt.1E8BF34923291265.asc b/minutes/TPI_Board_Meeting_Minutes-2016-07-14.txt.1E8BF34923291265.asc
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2016-08-15.txt b/minutes/TPI_Board_Meeting_Minutes-2016-08-15.txt
new file mode 100644
index 0000000..997a1d3
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2016-08-15.txt
@@ -0,0 +1,98 @@
+Tor Board Meeting Minutes for August 15, 2016
+
+Phone/Video Conference Meeting called to order at 1:00 EDT/10:00 PDT
+
+Present: Shari Steele, Matt Blaze, Cindy Cohn, Megan Price, Bruce
+Schneier, Linus Nordberg, Biella Coleman, Nick Mathewson and Roger
+Dingledine
+
+1. Approved Last Meeting Minutes
+
+2. Discussion about President and Vice-President Roles and whether
+Roger and Nick should occupy them.
+
+– Discussion about the role of President and Vice-President for Tor.
+
+– Agreement that Roger and Nick would make ideal candidates for these
+ non-board positions in order to provide institutional memory and
+ have other members of the Tor project who can handle/approve
+ financial transactions.
+
+– Cindy proposed to move forward by having Shari, Roger, and Nick
+ write clear job descriptions for these roles which will be
+ circulated in the next few weeks so board members can provide input.
+
+– We will vote over this matter in the September meeting.
+
+Nick leaves call around 13:40 eastern.
+
+3. Discussion about protocols for the Board to engage with the wider
+Tor community and receive feedback from them.
+
+– Affirmed the importance of hosting face to face meetings during the
+ annual developer/community meetings where attendees can go to the
+ meetings.
+
+– Biella offered a proposal to write and release a yearly report that
+ provides an overview about what the board accomplished in the last
+ year. Since there was a lot of support for the idea, Biella also
+ agreed to take on the project.
+
+4. Tor Update from Executive Director
+
+– Shari provided update about legal matters.
+
+– Shari provided an overview of Tor's finances.
+
+– Shari explained that she will be circulating the 990 form to the
+ board and we will have a week to look over the numbers
+
+– Discussion and agreement that our treasurer, Cindy Cohn, should be
+ the member of the board to sign off on the 990 with input from the
+ board.
+
+5. Bank and Investment Account
+
+– Shari explained the importance of having a board member authorized
+ to have access to bank accounts.
+
+– Board discusses and suggests our treasurer Cindy for the role.
+
+– Cindy puts forward motion, Matt seconds, all are in agreement.
+
+RESOLVED: Cindy Cohn has been authorized as Tor Inc Board member with
+access to financial bank accounts.
+
+– Shari explains why Tor Inc., should have an investment account so as
+ to be able to accept stock donations from a class of
+ donors. Everything is set up with Merrill Lynch for an account
+ (document was pre-circulated) and all is needed is board approval.
+
+– Matt moves a motion that the Tor Inc organization authorizes the
+ establishment of a Cash Securities Account with Merrill Lynch. Cindy
+ seconded and everyone was in support.
+
+RESOLVED: Tor Inc. now has a Cash Securities Account with Merrill Lynch.
+
+6. Seattle September Tor Meeting Logistics
+
+– We determined to have an open board meeting September 29th from 10
+ AM to 12 PM.
+
+– We will hold a board only meeting in the early evening.
+
+7. Additional Agenda Items
+
+– Returned to discussion on how board members should receive feedback
+ and agreed we should have Tor email addresses.
+
+– Discussed how to ensure Tor Board independence. Matt proposed we
+ hold executive members only meeting without officers.
+
+Biella left at 15:08
+
+8. Executive Members only meeting session
+
+- No board action taken
+
+Meeting adjourned at 15:18
diff --git a/minutes/TPI_Board_Meeting_Minutes-2016-08-15.txt.1E8BF34923291265.asc b/minutes/TPI_Board_Meeting_Minutes-2016-08-15.txt.1E8BF34923291265.asc
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2016-09-29_1.txt b/minutes/TPI_Board_Meeting_Minutes-2016-09-29_1.txt
new file mode 100644
index 0000000..ff68c10
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2016-09-29_1.txt
@@ -0,0 +1,67 @@
+Tor Board Meeting Minutes for September 29, 2016, #1
+
+In person and public meeting called to order at 10:20 AM Pacific Time
+at the Tor Developer Meeting in Seattle, Washington.
+
+Present: Shari Steele, Matt Blaze, Megan Price, Linus Nordberg, Biella
+Coleman, Roger Dingledine, Nick Mathewson and many Tor Dev meeting
+attendees
+
+1. Introductions of the New Board
+
+2. Explanation of Board Duties, Responsibilities and Limits
+
+– Not involved in day to day operations of Tor Inc.
+
+– There to ensure that legal and financial requirements are in order
+ and met.
+
+– Ensure separation between operational staff and board.
+
+3. Introductions of Tor Dev Participants
+
+4. Board Business and Voting
+
+a) Established Quorum for Voting
+
+b) Board Emeritus Category
+
+– New category to recognize the work of ex-board members and be able
+ to consult them if needed.
+
+– Megan introduces the motion for establishing an emeritus category,
+ Biella seconds and all present vote in favor.
+
+RESOLVED: Board emeritus role established.
+
+c) Addition of President and Vice-president Roles
+
+– Matt explains the reasoning behind the position.
+
+– They are both officers of the corporation and members of the staff
+ that report to the Executive Director and work collaboratively with
+ the Board of Directors.
+
+– Both positions provide organizational leadership to the organization
+ and advise the Executive Director on fiscal, operational,
+ fundraising, marketing, human resource, technology and programmatic
+ strategies as requested.
+
+– These roles were created to ensure continuity between the past board
+ and the present one but also keep operational roles separate from
+ board member roles and duties.
+
+– Linus read and put forward motion to approve Roger Dingledine as
+ President of Tor, Inc. Megan seconded, and all present voted in
+ favor.
+
+RESOLVED: Roger Dingledine voted in as President of Tor, Inc.
+
+– Linus read and put forward motion to approve Nick Mathewson for
+ Vice-President. Biella seconded. All present voted in favor.
+
+RESOLVED: Nick Mathewson voted in as Vice-President of Tor, Inc.
+
+5. Community Question and Feedback Period
+
+Meeting adjourned at 12:00 PM
diff --git a/minutes/TPI_Board_Meeting_Minutes-2016-09-29_1.txt.1E8BF34923291265.asc b/minutes/TPI_Board_Meeting_Minutes-2016-09-29_1.txt.1E8BF34923291265.asc
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2016-09-29_2.txt b/minutes/TPI_Board_Meeting_Minutes-2016-09-29_2.txt
new file mode 100644
index 0000000..7be64f5
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2016-09-29_2.txt
@@ -0,0 +1,79 @@
+Tor Board Meeting Minutes for September 29, 2016, #2
+
+Closed Tor Board meeting called to order at 18:15 PM Pacific Time at
+Shari Steele's house.
+
+Present: Shari Steele, Matt Blaze, Megan Price, Linus Nordberg, Biella
+Coleman, Roger Dingledine, and Nick Mathewson
+
+1. Wendy Seltzer Proposed as Agent of the Board in Massachusetts
+
+– Shari explained why we need someone to receive documents and
+ “faithfully tells us what she received” and proposed Wendy Seltzer.
+
+– Matt moved the motion, Megan seconded and all present voted in
+ favor.
+
+RESOLVED: Wendy Seltzer appointed as agent of the board in
+Massachusetts.
+
+2. Specify the Ex-board Members to be Granted Emeritus Status: Julius
+Mittenzwei, Wendy Seltzer and Ian Goldberg
+
+– Matt moved the motion specifying Julius, Wendy, and Ian be appointed
+ as emeritus board members. Linus seconded, and all present voted in
+ favor.
+
+RESOLVED: Julius Mittenzwei, Wendy Seltzer and Ian Goldberg appointed
+as emeritus board members.
+
+3. Timing for Next Tor Survey
+
+– Shari explained that Sue Gardner has offered to run next survey.
+
+– Board discussion about timing and best method to harvest best
+ possible questions.
+
+– Agreement that it is best to wait at least another 6-9 months before
+ administering a new survey given all the recent changes but we
+ should move in about 3-6 months to start planning the survey
+ questions.
+
+– Biella and Megan volunteered to help with survey.
+
+4. Bylaws Amendments
+
+– Move to discuss the new bylaws and changes to email so we can vote
+ on them during our next board meeting.
+
+– Documents need to be sent to Roger and Nick.
+
+5. Shari Steele Executive Director Review
+
+– We discussed the best time for board to review Shari Steele.
+
+– Matt moves a motion that the ED formal evaluation take place as soon
+ as a practical, soon after the fiscal year in Jan. Megan seconded
+ and all there voted in favor.
+
+RESOLUTION: Formal Evaluation will occur in January 2017.
+
+6. Motion to Approve Last Meeting Minutes
+
+– Matt moved the motion, Megan seconded, all voted in favor.
+
+RESOLUTION: Meeting minutes approved.
+
+7. Secondary Financial Approval Thresholds
+
+– Currently any transaction over $5,000 needs two approvals. Shari
+ explained why this was too low, proposed we move that amount to
+ $15,000.
+
+– Motion to make this change proposed by Matt, seconded by Megan and
+ all voted in favor.
+
+RESOLVED: Second official to approve financial transaction only needed
+when amount is over $15,000.
+
+Meeting adjourned at 19:00 PM
diff --git a/minutes/TPI_Board_Meeting_Minutes-2016-09-29_2.txt.1E8BF34923291265.asc b/minutes/TPI_Board_Meeting_Minutes-2016-09-29_2.txt.1E8BF34923291265.asc
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2016-12-05.txt b/minutes/TPI_Board_Meeting_Minutes-2016-12-05.txt
new file mode 100644
index 0000000..be98ba8
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2016-12-05.txt
@@ -0,0 +1,107 @@
+Tor Board Meeting Minutes for December 5, 2016
+
+Phone/video conference meeting called to order at 13:00 eastern/10:00
+pacific/18:00 PM UTC
+
+Present: Shari Steele, Matt Blaze, Cindy Cohn, Megan Price, Bruce
+Schneier, Linus Nordberg, Biella Coleman, Nick Mathewson and Roger
+Dingledine
+
+1. Approved last meeting minutes
+
+– Matt moved the motion, Megan seconded, all voted in agreement.
+
+2. Tor update from Shari Steele
+
+Personnel changes:
+
+– Tor is switching contractor positions to full time employees; thus
+ far four Tor contractors have been made employees, which provides
+ full benefits.
+
+– The main challenge for the switch is coordinating international
+ payments.
+
+– Tor has hired a chief financial officer.
+
+– Overview about end of the year fund-raising.
+
+3. Establishment of date/procedure for review of Shari Steele by board
+
+– Shari Steele will send the board material needed for her evaluation
+ by February 6, 2017.
+
+– Cindy Cohn will reach out to Roger and Nick to get a list of people
+ to interview.
+
+– Board will meet via conference/video call on February 14 at 12:00 pm
+ eastern/9:00 am pacific/17:00 UTC.
+
+4. Amsterdam Tor meeting logistics
+
+– Coordinated dates for the open board meeting to be held on March 24,
+ 2017 in the morning. A closed board meeting will be held later that
+ day.
+
+5. New Bylaws
+
+– Discussion about the changes to the bylaws.
+
+– Main changes:
+
+a) the fiscal year will begin on the first day of July and end on the
+last day of June.
+
+b) there are various places where chair of the board replaced the
+president position.
+
+c) there is a more accurate description of the executive director role.
+
+d) there is a new clause about having a board emeritus position.
+
+e) the positions of president, vice president, chief financial
+officer, and executive director were added as officers.
+
+– Suggested we remove “Executive Director” from the following clause
+ “section: 9.4, EXECUTION OF DOCUMENTS. Except as otherwise provided
+ by law, the Board of Directors or these By-Laws, the Executive
+ Director.”
+
+– Matt moved the motion to accept new bylaws with modification in the
+ 9.4 section, Megan seconded and all voted in favor of new bylaws.
+
+RESOLVED: board has ratified new bylaws.
+
+6. Tor Finances
+
+– Shari provided an overview of the state of Tor finances, which are
+ sound.
+
+– End of year budget is not ready yet but will be before the end of
+ 2016 and will be sent to board.
+
+7. Strategic Planning
+
+– Shari explained why she should would like to have Tor, her team, and
+ the board set priorities for the future of Tor, as there are a
+ number of possible directions the project can go, especially as more
+ organizations like banks are adopting it.
+
+– Shari explained that she and her staff will come up with various
+ proposals for how move forward.
+
+– Discussed the need to come up with a process to consult the
+ community.
+
+– Cindy suggested that Shari come up with some proposals by February
+ 6, 2017 so the board/Shari has something to present at the open Tor
+ meeting in Amsterdam.
+
+– Nick briefly mentioned the need to also devise strategic planning
+ for the technology side of the project.
+
+8. Executive members only meeting session
+
+ - No board action taken
+
+Meeting adjourned at 15:10 eastern.
diff --git a/minutes/TPI_Board_Meeting_Minutes-2016-12-05.txt.1E8BF34923291265.asc b/minutes/TPI_Board_Meeting_Minutes-2016-12-05.txt.1E8BF34923291265.asc
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2017-05-11.txt b/minutes/TPI_Board_Meeting_Minutes-2017-05-11.txt
new file mode 100644
index 0000000..f98953a
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2017-05-11.txt
@@ -0,0 +1,68 @@
+Tor Board Meeting Minutes for May 11, 2017
+
+Phone/video conference meeting called to order at 13:00 eastern/10:00
+pacific/18:00 UTC
+
+Present: Shari Steele, Matt Blaze, Cindy Cohn, Linus Nordberg, Biella
+Coleman, Nick Mathewson, and Roger Dingledine
+
+1. Administrivia
+
+– The last minutes included in the board book were from the
+ non-official board meeting in Amsterdam so Biella volunteered to
+ send the minutes from last official meeting in December for email
+ approval.
+
+– Roger and Linus confirmed that documents like financial statements
+ and bylaws have been posted online.
+
+– Biella gave update about Boston Museum of Science and their interest
+ in working on an exhibition with Tor.
+
+2. Shari Steele Review
+
+– Process has been completed
+
+– Matt and Cindy will touch base to finalize report and then send a
+ version to Shari, and set up call.
+
+3. Personnel Update
+
+– Shari gave an update about new hires (new writer and editor) and
+ ongoing searches (Communication Director) and other future
+ development hires.
+
+4. Other Updates
+
+– Shari provided update on potential future projects with
+ Mozilla. Still in the discussion stage.
+
+5. Financial Overview
+
+– Reviewed the 2016 finance numbers. Not fully accurate as there is
+ still some outstanding billing.
+
+– Went over future/upcoming Tor Budget for July 1 2017 to June 30
+ 2018. According to Shari, it is a conservative estimate as she is
+ still figuring out Tor’s financial patterns.
+
+– Cindy: moved a motion to pass the budget as included in board
+ book. Matt seconded. All voted in favor.
+
+RESOLVED: board has ratified new budget.
+
+6. Board Expansion
+
+– Preliminary discussion on process, number of people, and priorities.
+
+– Shari offered to send us list of potential people that had been
+ considered in past.
+
+7. Strategic Planning Update
+
+– Shari is trying to find strategic planner with experience in open
+ source projects and companies.
+
+– Waiting to hear back from Sue Gardner about recommendations.
+
+Meeting adjourned at 2:56 eastern, and 11:56 pacific, 18:56 UTC
diff --git a/minutes/TPI_Board_Meeting_Minutes-2017-05-11.txt.1E8BF34923291265.asc b/minutes/TPI_Board_Meeting_Minutes-2017-05-11.txt.1E8BF34923291265.asc
new file mode 100644
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2017-09-12.txt b/minutes/TPI_Board_Meeting_Minutes-2017-09-12.txt
new file mode 100644
index 0000000..40670af
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2017-09-12.txt
@@ -0,0 +1,24 @@
+Tor Board Meeting Minutes for Sept 12, 2017
+
+Conference meeting called to order at 12:00 eastern/9:00 pacific/14:00
+UTC
+
+Present: Shari Steele, Matt Blaze, Cindy Cohn, Megan Price, Bruce
+Schneier, Linus Nordberg, Biella Coleman, Nick Mathewson and Roger
+Dingledine
+
+1. Discuss candidates for Tor Board
+
+2. Vote to invite Ramy Raoof and Julius Mittenzwei to join the Tor
+Board
+
+– Biella moved the motion, Matt seconded, all voted in favor.
+
+3. Amendment to invite board members for one year, effective at the
+Tor Board Meeting in Montreal or the day after if they can’t attend.
+
+– Cindy moved the motion, Biella seconded, all voted in favor.
+
+4. Biella volunteered to contact the invited candidates.
+
+Meeting adjourned at 12: 25 eastern / 9:25 pacific/16:25 UTC
diff --git a/minutes/TPI_Board_Meeting_Minutes-2017-09-12.txt.1E8BF34923291265.asc b/minutes/TPI_Board_Meeting_Minutes-2017-09-12.txt.1E8BF34923291265.asc
new file mode 100644
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2017-10-12.txt b/minutes/TPI_Board_Meeting_Minutes-2017-10-12.txt
new file mode 100644
index 0000000..704624a
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2017-10-12.txt
@@ -0,0 +1,109 @@
+Tor Board Meeting Minutes for October 12, 2017
+
+In person meeting called to order at 8:10 am eastern/12:10 UTC in
+Montreal.
+
+Present: Shari Steele, Matt Blaze, Cindy Cohn, Linus Nordberg, Biella
+Coleman, Nick Mathewson, and Julius Mittenzwei. Video call in: Megan
+Price, Bruce Schneier, and Ramy Raoof.
+
+Brad Parker present to report on financial information. Roger
+Dingledine absent.
+
+1. Administrivia
+
+– Introductions of new board members, Ramy Raoof and Julius
+ Mittenzwei.
+
+– Approval of two sets of previous minutes.
+
+a) Minutes from June 12, 2017: Cindy moved the motion, Matt seconded,
+all voted in favor.
+
+b) Minutes from September 12, 2017: Cindy moved motion, Matt seconded,
+all voted in favor.
+
+RESOLVED: minutes from June 12 and September 12, 2017 approved.
+
+– Linus raised a concern about being the sole administrator of the Tor
+ Board email list, which is a problem during periods when he
+ travels. Julius volunteered to also be an administrator.
+
+– Biella updated the board about the report she will be writing with
+ Linus and Julius about the activities accomplished by the board in
+ the last year.
+
+– Shari made a request to add relevant policy/resolution sections to
+ the minutes. Biella agreed to include them.
+
+2. Finances
+
+a) Amend disbursement approval
+
+– Shari explained why this would facilitate payment to contractors.
+
+– Matt: moved the motion to approve the language as appears in the
+ board book, Cindy seconded and all voted in favor.
+
+RESOLVED: Acceptance of the following policy: “If a transaction is to
+pay a regular monthly contractor who is submitting several monthly
+bills at the same time, no second approval is required if each of the
+bills is less than $15,000. Furthermore, for transactions to pay
+regular monthly contractors, one of those approvals may be provided by
+the contractor's project lead.”
+
+b) Finances, current and 6 month fiscal year budget overview
+
+– Cindy requested a financial quarterly report that also included an
+ estimated projection and status of grant spending, and Brad reported
+ he could provide it.
+
+– Cindy requested a presentation about how government funding
+ works. Brad agreed to do this at the next meeting.
+
+– Shari provided an update about new and forthcoming grants.
+
+c) Board resolution to accept policy concerning immediate liquidation
+of stock (see Appendix).
+
+– Cindy moved the motion, Biella seconded, all voted in favor.
+
+RESOLVED: Policy concerning immediate liquidation of stock accepted.
+
+d) Discussion whether to add more signatories to the brokerage account
+
+– No addition of any new signatories.
+
+– Shari and Cindy who the board had voted in the past to be brokerage
+ account signatories had to sign documents, and Biella signed as the
+ clerk but was not added to the brokerage account.
+
+Board closed session
+
+Meeting adjourned 10:03 am eastern /14:03 UTC
+
+Appendix
+
+TOR PROJECT, INC.
+POLICY STATEMENT
+ACCEPTANCE OF DONATED STOCK / MARKETABLE SECURITIES
+
+Whereas neither the members of the Tor Project, Inc. (TPI) board of
+directors nor its senior staff are professional investment portfolio
+managers, it is the policy of this organization to liquidate donated
+stock and other marketable securities immediately upon receipt.
+
+The possible transaction cost of this sale is considered small
+compared to the risk of loss that can be experienced with delay in the
+sale of the stock.
+
+This policy should be communicated to the potential donor to ensure
+the donor will not be surprised or offended at the immediate
+liquidation of the gift.
+
+An investment account will be maintained with a minimum balance of
+cash as required to facilitate the donation of marketable securities
+to TPI and liquidation of the securities. The maintenance of this
+account to accommodate these transactions is the responsibility of the
+executive director in conjunction with the finance committee of this
+organization.
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2017-12-18.txt b/minutes/TPI_Board_Meeting_Minutes-2017-12-18.txt
new file mode 100644
index 0000000..0ed63fd
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2017-12-18.txt
@@ -0,0 +1,34 @@
+Tor Board Meeting Minutes for December 18, 2017
+
+Phone/Video Conference Meeting called to order at 16:00 UTC.
+
+Present: Shari Steele, Matt Blaze, Ramy Raoof, Cindy Cohn, Linus
+Nordberg, Biella Coleman, Nick Mathewson, Julius Mittenzwei, Megan
+Price, Bruce Schneier.
+
+1. Administrivia
+
+– Approval of October 12, 2017 Minutes. Matt moved the motion, Linus
+ seconded, all voted in favor.
+
+RESOLVED: minutes from October 12, 2017 approved.
+
+2. Finances
+
+– Shari provided an overview of the end of the year campaign.
+
+– Shari provided overview of the finances.
+
+– Shari explained why the professional fees are higher than originally
+ budgeted: Tor is funding a bug bounty program and OTF is hopeful
+ they may be able to fund this program in the future.
+
+– Shari provided an update about new and forthcoming grants.
+
+– Shari provided an update about the tax audit. Tor will be turning in
+ a draft IRS return prepared by the auditor at the end of December.
+
+– Shari has taken over the 2016 audit and informed the board that
+ we're looking for a new finance officer.
+
+Meeting adjourned early due to connection problems at 16:48 UTC
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2018-02-14.txt b/minutes/TPI_Board_Meeting_Minutes-2018-02-14.txt
new file mode 100644
index 0000000..9852b79
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2018-02-14.txt
@@ -0,0 +1,48 @@
+Tor Board Meeting Minutes for February 14 2018
+
+Video/Phone Conference Meeting called to order at 16:00 UTC.
+
+Present: Shari Steele, Matt Blaze, Ramy Raoof, Cindy Cohn, Linus
+Nordberg, Biella Coleman, Nick Mathewson, Julius Mittenzwei, Megan
+Price, Bruce Schneier, Roger Dingledine.
+
+I. Administrivia
+
+– Approval of December 18, 2017 Minutes, amended to add the ending
+ time: 16:48 UTC. Matt moved the motion, Linus second, all voted in
+ favor.
+
+RESOLVED: minutes from December 18, 2017 approved.
+
+2. Finances
+
+– Shari provided an update about status of current audit process,
+ taxes, and budgets.
+
+– Board will receive 990 to review and approve in the new few weeks.
+
+– Shari provided a review (and chart) of the individual contributions
+ we received throughout the year, including during the end-of-year
+ campaign. We raised $394,188.31 in individual donations in 2017
+ (which Mozilla has matched).
+
+– Donations in 2017, especially in the last three months, are higher
+ than in previous three years. Shari still recommended hiring a
+ development team.
+
+– Shari went through the budget, numbers, forthcoming and grants in
+ process.
+
+3. Discussion of Personnel Issues
+
+– Shari provided overview of new finance officer and status of
+ personnel.
+
+4. Discussion of Tor Board Rome Meeting Logistics
+
+– Will likely hold closed board meeting on February 12 after the day’s
+ meetings.
+
+– Open board meeting will be on February 13 at 11:30.
+
+Meeting Adjourned at 18:40 UTC
diff --git a/minutes/TPI_Board_Meeting_Minutes-2018-02-14.txt.1E8BF34923291265.asc b/minutes/TPI_Board_Meeting_Minutes-2018-02-14.txt.1E8BF34923291265.asc
new file mode 100644
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2018-03-12.txt b/minutes/TPI_Board_Meeting_Minutes-2018-03-12.txt
new file mode 100644
index 0000000..db76283
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2018-03-12.txt
@@ -0,0 +1,59 @@
+Tor Board Meeting Minutes for March 12 2018
+
+In Person and Phone Meeting in Rome called to order at 16:00 UTC
+(17:00 Local Rome time)
+
+Present: Shari Steele, Matt Blaze, Ramy Raoof, Cindy Cohn, Linus
+Nordberg, Biella Coleman, Nick Mathewson, Julius Mittenzwei, Megan
+Price, Roger Dingledine.
+
+1. Administrivia
+
+– Approval of February 14, 2018 minutes. Cindy moved the motion, Ramy
+ seconded, all voted in favor.
+
+RESOLVED: minutes from February 14, 2018 approved.
+
+2. Executive Director Search
+
+– Shari and search committee members provided an update about the ED
+ search.
+
+– Board discussed and worked out a process and time line for moving
+ forward.
+
+3. Board Members
+
+– Discussion about adding new board members. Cindy and Ramy will reach
+ out to a potential candidate.
+
+– Discussion to add Shari Steele to board once she has finished her
+ position as ED.
+
+– Matt moved motion, Biella seconded, all voted in favor: effective
+ the moment after Shari tenure as ED ends that she be made member of
+ the board for a full year term.
+
+RESOLVED: Shari Steele will join Tor Board once her tenure as ED is
+over.
+
+4. Discussion of Tor Open Board Meeting
+
+– Outlined a plan for our open board meeting.
+
+5. Discussion to publish minutes
+
+– Cindy moved motion, Julius seconded, all voted in favor: Board will
+ retroactively publish minutes from the August 16 2016 meeting and
+ moving forward will publish board meeting minutes following
+ official, final approval at the subsequent board meeting.
+
+RESOLVED: Board will publish current minutes following approval and
+will publish previous minutes from the start of this current boards
+tenure.
+
+6. Finances
+
+– Brief overview of finances, grants, and taxes
+
+Meeting Adjourned at 18:26 UTC (19:26 local time).
diff --git a/minutes/TPI_Board_Meeting_Minutes-2018-03-12.txt.1E8BF34923291265.asc b/minutes/TPI_Board_Meeting_Minutes-2018-03-12.txt.1E8BF34923291265.asc
new file mode 100644
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diff --git a/minutes/TPI_Board_Meeting_Minutes-2018-04-16.txt b/minutes/TPI_Board_Meeting_Minutes-2018-04-16.txt
new file mode 100644
index 0000000..d45b88f
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2018-04-16.txt
@@ -0,0 +1,20 @@
+Tor Board Meeting Minutes for April 16, 2018
+
+Phone/Video Meeting called to order at 16 UTC
+
+Present: Shari Steele, Matt Blaze, Ramy Raoof, Cindy Cohn, Linus
+Nordberg, Biella Coleman, Nick Mathewson, Julius Mittenzwei, Megan
+Price, and Roger Dingledine
+
+1. Discussion and Vote for Executive Director Position
+
+– Discussion about the two candidates. Decision to offer the ED
+ position to Isabela Bagueros
+
+– Cindy moved motion to extend the offer of Tor’s next ED to Isabela
+ Bagueros, Biella seconded, all voted in favor.
+
+– Discussion about next steps. Julius and Biella volunteered to
+ contact Isabela and discuss next steps.
+
+– Meeting adjourned at 17 UTC.
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