[tor-commits] [company/policies] branch master updated: Add minutes for the 2022-09-15 meeting.

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     new bb9faf0  Add minutes for the 2022-09-15 meeting.
bb9faf0 is described below

commit bb9faf08cca66164be53416f05c912c16667c80b
Author: Julius Mittenzwei <julius.mittenzwei at openpublishing.com>
AuthorDate: Thu Oct 13 17:10:39 2022 +0200

    Add minutes for the 2022-09-15 meeting.
---
 minutes/TPI_Board_Meeting_Minutes-2022-09-15.txt   | 62 ++++++++++++++++++++++
 ...ing_Minutes-2022-09-15.txt.5FA53B246DEA01A5.asc | 16 ++++++
 2 files changed, 78 insertions(+)

diff --git a/minutes/TPI_Board_Meeting_Minutes-2022-09-15.txt b/minutes/TPI_Board_Meeting_Minutes-2022-09-15.txt
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+Tor Board Meeting Minutes for September 15, 2022
+
+Video and (in-person!!!) conference meeting in Limerick, called to order at 2:00 pm eastern/ 18:00 UTC/ 19:00 Ireland time.
+
+Present in Person: Alissa Cooper, Kendra Albert, Julius Mittenzwei, Isabela Fernandes, Desigan Chinniah
+
+
+Present via video: Biella Coleman,  Nighat Dad
+
+
+
+I.	Administrivia 
+
+ 
+-	Biella moved a motion to approve August 4 2022 board meeting minutes. Nighat Seconded. All voted in favor  
+
+
+II.	Update on Strategic 2022 Plan (ED updates)
+
+
+-	Isabela updated the board about the Director of Engineering, Micah Anderson. He took over leading the VPN project, which has been very helpful.
+-	Isabela is working on hiring a Director of Communications, which will relieve her and other individuals of significant work. Tor has received 60 applications with some very strong potential candidates
+-	A core priority for the year has been addressing burn out. Hiring personnel is helping. There will also be a voluntary programs offered to the community. 
+-	Isabela updated the board about expanding out funding and other prospects in Europe.
+-	Funding/grants update
+o	Another year of funding for arti development (re: rewrite of Tor from C to Rust) has been secured from the Zcash Foundation. It will enable ongoing work and eventual migration (hopefully next year).
+o	Overview about relationships with other funding possibilities and relationships (Ford Foundation, Sida, and Omidyar).
+o	Aware that the need to re-strategize along some fronts given that  donation streams may change to due the current economics of cryptocurrencies and high rate of inflation.
+o	Discussion around how to best publicize updates of various kinds (funding, successes) to wider community and board. Possibility of new communication director to be enlisted for some of this work.
+
+
+III.	Board Chair Updates and Board Term Limits  
+
+-	Kendra repointed us to their email updating us with some news/updates 
+
+o	Counsel for Bylaw Changes. After our discussion at the last board meeting, and pursuant to Isa's strategic vision for Tor Project to become a more mature organization, the Executive Committee decided to engage counsel to help amend the bylaws and help issue-spot any other concerns about non-profit structure. Fortunately, the Harvard Law School Transactional Law Clinic has agreed to assist pro bono. Expect to hear more on this by October.
+o	Document Sharing/Document Repository. We've determined that finalized board documents (like bylaws, the role documents, financial reports) will live in Tor Project's NextCloud instance. Documents that are a work-in-progress will be edited via Google docs and then effectively archived once editing is complete. 
+o	Documents Finalized. The Chair and Vice-Chair roles have been finalized as per the discussion from the last board meeting. The final version will live in the NextCloud.
+o	Board Member Expectations Revised. I have revised the board member expectations based on our conversation from the August 4th meeting. The final version will also live, in you guessed it, the NextCloud.
+
+-	Kendra raised the idea to set term limits
+o	Proposal to have two three -year terms (since new members start with one year term, if renewed, then they would serve for an additional two year term with the possibility of another three year term). After six years, the member would automatically cycle off for at least three years and then can, if asked back, join again.
+o	General support for the proposal and importance of including new blood.
+o	Some caution expressed around the time/labor needed to constantly find new members and thus the need to find a sustainable process to ensure labor/time costs are diminished. 
+o	Discussion of whether something like an advisory council would be useful and how to best occasionally tap into the expertise/help of previous board members.
+
+IV.	New Board Member Search Committee Update
+
+-	Alissa provided an overview of the status of the search and next steps.
+-	We have received 20 applications and deadline is September 30th
+-	Discussion of potential questions to ask candidates.
+-	Discussion of how to involve the Tor community in the process.
+-	Discussion around the need to ensure a diversity of candidates.
+-	Recommendation for hiring committee members to revisit materials around bias in hiring (talks or online resources).
+-	Dates for interviews have been blocked out.
+
+Meeting adjourned at 3:59 eastern time, 21:00 Ireland time, and 20:00 UTC
+
+--
+
+[Meeting minutes have been approved via email by all board members on 2022-10-13.]
+
diff --git a/minutes/TPI_Board_Meeting_Minutes-2022-09-15.txt.5FA53B246DEA01A5.asc b/minutes/TPI_Board_Meeting_Minutes-2022-09-15.txt.5FA53B246DEA01A5.asc
new file mode 100644
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--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2022-09-15.txt.5FA53B246DEA01A5.asc
@@ -0,0 +1,16 @@
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