[tor-commits] [policies/master] Add minutes for the 2021-04-23 meeting.

[julius at torproject.org]

commit ac3b21dd614c100bf332425c2b18eb2f350c5f95
Author: Julius Mittenzwei <julius.mittenzwei at openpublishing.com>
Date:   Tue Jul 20 21:32:30 2021 +0200

    Add minutes for the 2021-04-23 meeting.
---
 minutes/TPI_Board_Meeting_Minutes-2021-04-23.txt         |  1 +
 ...d_Meeting_Minutes-2021-04-23.txt.5FA53B246DEA01A5.asc | 16 ++++++++++++++++
 2 files changed, 17 insertions(+)

diff --git a/minutes/TPI_Board_Meeting_Minutes-2021-04-23.txt b/minutes/TPI_Board_Meeting_Minutes-2021-04-23.txt
new file mode 100644
index 0000000..f5f16f9
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2021-04-23.txt
@@ -0,0 +1 @@
+Tor Board Meeting Minutes for April 23, 2021 

Video and phone conference meeting called to order at 11:00 EST/ 16 UTC PDT

Present: Isabela Bagueros, Nick Mathewson, Sue Abt, Biella Coleman, Cindy Cohn, Roger Dingledine, Chelsea Kolmo, Silvia Puglisi, Matt Blaze, Julius Mittenzwei, Ramy Raoof, and Nighat Dad


1. Administrivia

- Approval of January 15, 2021 minutes: Cindy moved the motion, Chelsea seconded, all voted in favor.


2. Voting New Board Members

- Chelsea forwarded an oral motion to add Alissa Cooper, Desigan Chinniah, and Kendra Albert to the Tor Board, Inc as of April 24, 2021 for a one-year period (renewable for three years). Cindy seconded the motion. All voted in favor. 


- RESOLVED: Tor Board voted and approved three new board members, Alissa Cooper, Desigan Chinniah, and Kendra Albert who can begin as of April 24, 2021.  
- We will vote in one year about extending the period.
- Chelsea recommending striking an onboarding committee to help orient new board 
	mem
 bers. 

 3.  Tor Financial Overview by Isabela and  July 2021-June 2022 Budget Proposal  


- Staring new financial year with reserves in the bank (1.5 million)
- Increasing the budget (for various reasons, including adding new personnel)
- Overview of new grant funding 
- Expenses overview
- Personnel changes and personnel needs
- Seeking to add 5 new personnel

      1. Fundraising team staff member
	 	2. Client developer #1
      3. Client developer #2
4. VP of Engineering [2 years of support from Rabbi Rob to help bootstrap this position]
      5. Junior Sysadmin (previous junior sysadmin applied for the Metrics
developer position and got the job).

(At the time of the layoffs there were 33 employees and 3 contractors, this current budget represents 29 employees and 4 contractors. 4 of the headcounts in the budget depend on getting certain grants. If we don't get the grants, then we would have 25 employees and 4 contractors. We currently have 22 employees and 4 contractors)

- O
 verview of pending grants, risks, and the DRL audit
- Other: Cindy recommends that the P&L report for FY21 include a column with the proposed FY22 budget so to track increases and decreases across the year.


- Cindy moved to the motion to accept the 2021-2022 budget. Biella seconded and all voted in favor. 2021-2022 budget adopted.

- RESOLVED: Tor Board voted and approved the new July 2021-June 2022 budget.

3.  Board participation expectations and governance and voting for treasurer 
Chelsea led a discussion around board expectations, role, and participation.
- Chelsea led a discussion around board expectations, transition, roles, and participation.
o Participation at the meetings is expected (except for rare circumstances).
o We will start scheduling some of the meetings in advance (we explored a full -year but Matt and Biella donÕt know teaching schedules a year out, so we will explore 6 months)
o We will be forming and populating subcommittees around fundraising, marketing com
 mittee, and legal committee to assist ED
o Cindy Cohn will stay on for one more meeting cycle to help with the transition
- Ramy moved the motion to have Julius Mittenzwei replace Cindy Cohn as the new treasurer effective immediately. Cindy seconded and all voted in favor.   
RESOLVED: Tor Board voted and approved three new board members, Alissa Cooper, Desigan Chinniah, and Kendra Albert who can begin as of April 24, 2022

Hiro: left at 12:43
Meeting adjourned at 18:00 UTC
\ No newline at end of file
diff --git a/minutes/TPI_Board_Meeting_Minutes-2021-04-23.txt.5FA53B246DEA01A5.asc b/minutes/TPI_Board_Meeting_Minutes-2021-04-23.txt.5FA53B246DEA01A5.asc
new file mode 100644
index 0000000..c842b7f
--- /dev/null
+++ b/minutes/TPI_Board_Meeting_Minutes-2021-04-23.txt.5FA53B246DEA01A5.asc
@@ -0,0 +1,16 @@
+-----BEGIN PGP SIGNATURE-----
+
+iQIzBAABCAAdFiEEAvsEvZkfYc+iy7I2X6U7JG3qAaUFAmD3JM4ACgkQX6U7JG3q
+AaXxPxAA2Cytwvp6K3Q03N8OWCREDhey/D1qlaIt8fSHFBV1372wjsHPudO+W4id
+ATAQVTtJSiKb1SqiuV2txNwsjMWG1IB3L598428WAfvT893Wg9rdFzDmp85OIMs9
+G+ICubMRKRM+qm5opFjzQAkU9W0FX72eVviQKGZoAIwnIfPq64tQbEjWO3wPxqFu
+xMSu38Y4Zlv6n2Lrl9vSdP6iBLXZ4RiutCAWuBqeh/fLyiYVhOOQUJ9ub8DEjbQu
+jZrti4I83G1WUov+aXCZuhSg9Jt6WA9lE3z0izQIzviYsRDv9ztdtySD/aPDHU9f
+v1ZkAdnIgu7lt7Lm5hQzxpB7O1H4ZyxFjjX/M+DkLnj7nBfQO49ffRFWtJkkpR64
+N4w1GRvkLdr+/PWz0ALC0b8q9h0qealvr++sJEBsOnugmA0p55Hj2R4hHbZNvDby
+83p/9cEilj0wA+Zz/JmS5e4IUG5g4GcNf0+mh/u/4lc2tADKSdnZtBKcdmSppAdm
+xdvRJT1I9czmvy2AbNn8ZUNwgyiGlMyA3h9p1PV2GTanQk6V5oASJgRB9OKX0oGy
+TLTIiyTcUT/+gcz1DPozT+GIl948mB12Z7RA33JpkjRNINMxf43OwtM1OvFya7nT
+IWQ6WLThca3TgRPdgBzP8ZNkrK4zAPptfTpbgsOguvL+yhvSek4=
+=e0do
+-----END PGP SIGNATURE-----