Hello Tor!

I am happy to share some updates on how we are trying to better coordinate communication between teams, specially related to the work each team is doing.

At Montreal I was in the laptop sitting at the inter-teams communication session where this was raised as a pain point, and it has been raised before as well in other conversations.

So right after Montreal I suggested to Vegas leads to started a process for reviewing each other roadmaps and to acknowledge dependencies other teams might have on your team to better coordinate this collaboration between teams.

This pad contains the outline of this plan: https://storm.torproject.org/shared/URX6Jkt3eFjDpAEjtq0oJeWs25AFj8eK-myHKzjf...

Last Friday, Nov 3rd, we had a meeting with all the teams leads (and others) for the first 'check in' about each others roadmaps.

We organized questions for each team roadmap in another pad ( https://storm.torproject.org/shared/6_vKbNygWaF8WcG6xz3lTW6RWbJzlBdm8ZezRYWe... ) and if you have one you can add yours there. But please make sure to ping the teams directly about it too. Otherwise they might miss it! :)

This was just the kick off of the conversation. At this meeting we didn't had 2 roadmaps: UX Team roadmap and Service roadmap.

Those are now integrated and we are already in touch with other teams about collaborating on projects etc.

After November 17 - when this chat/coordination phase is over. We will continue with progress check-ins to make sure coordination is happening during execution phase as well. I will organize those too.

The goal is to do something like this after each Tor Meeting.

So in short the cycles would be:

- At Tor Meeting teams meet and build roadmaps - After Tor Meeting we start this process - Once the 'acknowledging phase' and 'dependencies check in' is done we enter execution phase - We do periodically check ins during execution phase to learn about delays or road blocks - Next Tor Meeting is arriving, we do the balance of what we have finished, what we will carry on and start selecting tasks for the next roadmap we will be building at the next Tor Meeting.

Not saying this is perfect, we will learn as we go. But at least now we have a process to use and modify.

Here is a bonus for those who read so far:) a quick direct link to each team roadmap :P

Network: https://docs.google.com/spreadsheets/d/1Ufrun1khEo5Cwd6OwngERn829wU3W3eskdrr...

Tor Browser: https://storm.torproject.org/shared/roevbMxlBi5rxSAh57iRjy8w1MB2HZArEmM2Jekb...

OONI: https://storm.torproject.org/shared/CTMRUHLTGG0VEA727afz3Unb7VWfkkRjcshyssPh...

Metrics: https://storm.torproject.org/shared/m-QJrsoQY23x9mv2SSfMPFjx2pbP91wsWpQtjyWo...

Community: https://docs.google.com/spreadsheets/d/1biph8qhxvUc_VetcaJjkS9H3kKC95yPB9Z1V...

Service: https://storm.torproject.org/shared/h82FhoIDG9ZB9-qMd5w0F0GYyvNf0k0zovLjs5xG...

UX: https://docs.google.com/spreadsheets/d/1ELMvnIksL-m_r0vJt_rwpIkcjyzZpCyYiQJO...

Cheers, isabela

ps: Some of these spreadsheets was created as copies from the original team roadmap to be easy to consume and review.

So, over time they might not stay updated. Please ask the teams directly for more information on their roadmaps like 3 months from now :P